![]() This helps us to make informed recommendations to our clients about these sorts of technologies. Recommended File-Sync Systems for Your OrganizationĪs a Managed IT Service Provider, it's our responsibility to stay up-to-date with changes in the industry and the technologies that exist within it. The drawback is that these apps can be unresponsive when it comes to storing and collaborating on non-native file types, so video files or text documents that aren't Google or Microsoft documents can be tricky to work with.” “The advantage of products such as Google Drive and Microsoft OneDrive is that employees are working with these systems and apps already, so they can stay in the same environment. According to an article in ComputerWorldUK : However, as with any type of system, there are both advantages and disadvantages of using different file-sync systems. With the growth of the cloud in recent years, many vendors now offer software solutions that aid in this process. The Advantages of Using a File-Sync Systemīecause file synchronization allows you to keep files that are stored in various physical locations up to date, it's advantageous for use by organizations that need people to share access to files. It enables you to share and collaborate at scale within your organization and across locations and provides the ability to connect with users outside your organization as well if you so choose (depending on the specific system). However, this method of file restoration and recovery is meant for data recovery or migration purposes and not whenever you want to quickly access files "from anywhere".Ī file-sync system is a content storage space that you can use to access selected files, including photos, videos, and documents across multiple connected devices. Every organization should be using an image based backup to help protect their data by creating true backup files while also reducing their risk of downtime or loss of data from in-house backup storage devices. Now, don't confuse file-sync technology with a good, solid backup system. So, how do file-sync systems work, what are the advantages of using them, what are the security concerns, and what systems are most ideal? How a File-Sync System Works Some of the more popular systems these days include: Some systems are more consumer-driven, such as DropBox, while others are more enterprise-centric, such as Microsoft OneDrive. So, beware!įile-sync systems come in both subscription service and free online software downloads as well. Sounds too good to be true, right? Well, there are certainly some caveats to be aware of before moving all of your network files to a file-sync system. In addition, some (but not all) file-sync systems also include the ability to automatically backup files. If they're not, they'll be updated as soon as they're connected. When a change to a file is made on one device, it's automatically synced across all devices (assuming they're connected to the internet at that time). They allow you to access files in the cloud by "syncing" the files on each device to ensure that the same version of the file exists on all devices. In a nutshell, most file-sharing systems out there are really file-sync systems. However, the type of file-sharing system that you’ll want to use to do this will not only depend on the applications you work with (ie: Microsoft or Google), but also your risk tolerance when it comes to cybersecurity compliance. One of the most prevalent ways for accessing basic files (ie: Word, Excel, PDFs, etc.) is via a file-sharing system. ![]() And accessing information in the cloud can be provided in a number of different ways. Access to your information from anywhere is becoming more and more of the de-facto standard these days.
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